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Module library

Credentials tracker with AI reminders

Tracks licenses and certifications (NPI, state license, DEA, board cert, CAQH, UK GMC and more) and sorts them into 90, 60, 30 and 7 day expiry windows, plus already expired. AI drafts the reminders inside the patient-data guardrail, and a log stops any reminder going out twice.

Healthcare practices lose seats over expired credentials. This checks every license every day, sends a reminder at 90, 60, 30 and 7 days out and again once it has lapsed, and never sends the same reminder twice.

Under the hood

A daily 04:00 UTC cron sweeps every credential, fires reminders into the 90/60/30/7-day expiry windows plus an already-expired bucket, and dedups via a CredentialReminderLog row keyed on (credential, window) so a credential expiring tomorrow doesn't blast the inbox at every window pass.

The reminder copy is AI-generated through the HIPAA-aware wrapper, so the language is contextual ("your DEA expires in 30 days" reads differently from "your NPI lapsed last week") without exposing PHI. Falls back to a hand-written template if the Anthropic key is unset. CONTRACT-tier audit row on every fire.

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